ROLE:

CLEAR’s Virtual PAs provide a broad range of administrative support tasks to every Australia-based client and are in-charge of calendar coordination, email and client’s tasks management,  event organisation and other admin tasks such as proofreading reports or call handling.

TASKS & RESPONSIBILITIES:

• Manage client’s email inbox efficiently and effectively
• Arrange, manage, coordinate and maintain client’s schedules, appointments, meetings, events and travel arrangements
• Handle all phone calls effectively with politeness and in a professional manner, and follow the proper procedure when requested to divert the call (sporadically)
• Coordinate the client’s tasks and commitments ensuring deadlines are met and priorities are managed
• Prepare and send out correspondences on client’s behalf
• Call and coordinate with business entities, client’s associates and the likes, per instruction
• Organise events or webinars
• Proofread work-related correspondence accurately, usually taken via dictation
• Learn and use client-subscribed tools/system or preferred application software effectively
• Perform other admin tasks such as report writing, data entry, documentation, minor finance-related tasks as requested by the client

Minimum Requirements 

• At least 2 years’ work experience in a virtual admin role
• Excellent verbal and written English communication skills
• Proficient with MS Office 365 (Word, Outlook, PowerPoint, Excel)
• Experience in handling an Australian account is an advantage
• Fit to work status upon completion of the Pre-Employment Medical Exam with drug test & a valid NBI Clearance or confirmed Appointment for NBI Clearance

Essential Attributes

• Reliable, independent, with ability to maintain realistic balance among multiple priorities and competing demands
• Respect for the confidentiality and the sensitivity of information
• Technically proficient, fast learner and highly trainable
• Multi-tasker, resilient, adaptable with good judgment, initiative and discretion
• High level of professionalism, attention to detail and strong work ethic

Complete all pre-employment requirements prior to onboarding